How Much Should You Pay a Transaction Coordinator? A Nevada Decision Guide
"How much should I pay?" is really two questions: what pricing model fits the way you work, and what scope the fee should cover. This guide is for Nevada agents deciding between quotes. If you just want Las Vegas numbers, our Las Vegas TC cost breakdown and pricing page have them.
Quick answer · November 2026
Pay a transaction coordinator for scope, not hours. For most Nevada agents a flat per-file fee, collected at closing, is the fairest model because the price matches one contract-to-close job. Reign TC charges $495 per side, $795 dual-sided, and $275 for new build or land, with No Close, No Fee. Compare what each quote includes before comparing price. Updated November 2026.
How do transaction coordinators charge?
You will usually see one of four models:
| Model | How it works | Best fit | Watch for |
|---|---|---|---|
| Flat per file | One fee per side for contract to close | Most solo agents and small teams | Whether it is owed when a deal cancels |
| Hourly | Billed for time logged | Small one-off tasks | Hard to budget; a messy file costs more |
| Percentage | A share of your commission | Rarely the best fit | Same work costs more on a higher price point |
| Software or AI TC app | Subscription or per-transaction tool you run | Agents who want reminders and organization, and will do the follow-up themselves | Who is accountable when a date is missed |
For a full contract-to-close job, a flat per-file fee is the easiest to plan around because the price is tied to the work, not to how long a lender takes or how expensive the house is. We compare people versus software in more depth in TC vs. assistant vs. AI TC.
What is a fair price for each type of job?
Fair depends on scope. A single side of a resale, a dual-sided file, a new build, and a listing that is not yet under contract are different amounts of work and should not carry the same fee. Here is how Reign TC prices each, as published on our pricing page:
| Scope | Reign TC fee | When it is paid |
|---|---|---|
| Contract to close, one side (buyer or seller) | $495 | At closing; No Close, No Fee |
| Dual-sided (both sides of one property) | $795 | At closing; No Close, No Fee |
| New build or land | $275 | At closing; No Close, No Fee |
| Pre-listing setup | $95 | Upfront, separate from the contract-to-close fee |
| Offer writing | $25 per offer | Upfront |
New to Reign TC? Your first contract-to-close file is $100 off the standard rate, so a single side is $395. Teams and brokerages that send consistent volume can ask about a team rate on a discovery call; see TC team pricing.
What should a transaction coordinator fee include?
Before you compare numbers, make every quote answer the same scope questions. A contract-to-close fee at Reign TC includes:
- File opening and date extraction the same business day
- Intro emails to every party
- Deadline tracking and reminders
- Disclosure and addendum coordination
- Lender, title, and escrow follow-up
- HOA resale package and CIC tracking
- Signing coordination
- Closeout emails and brokerage compliance uploads
- Live agent and client portals
If a lower quote leaves out lender follow-up or HOA tracking, you are not comparing the same job. You are comparing a fee plus the hours you will spend doing those parts yourself.
Should you pay a transaction coordinator upfront?
For contract-to-close work, you should not have to. Deals cancel, and a fee paid before closing is money you may never recover. At Reign TC, the contract-to-close fee is collected at closing, either from your commission or on the settlement statement when your agreement provides for it. If the transaction cancels, there is no contract-to-close charge. The two upfront fees, pre-listing setup and offer writing, are for work that is complete when it is delivered. More on payment timing in Who Pays the Transaction Coordinator Fee.
What are the red flags when hiring a transaction coordinator?
- A contract-to-close fee due whether or not the deal closes. Ask directly what happens on a fallout.
- Scope that is not written down. If the quote does not list what is included, assume the gaps land on you.
- An unlicensed TC offering to fill in contract terms. The Nevada Real Estate Division's guidance on unlicensed assistants says an unlicensed assistant cannot draft contract terms or complete blank portions of a residential purchase agreement or addenda, and cannot give advice about a real estate contract.
- No Nevada process knowledge. Ask how they track the HOA resale package and which title companies they work with every week.
- Pricing tied to your commission. A percentage model charges you more for the same work as prices rise.
- Per-user seats or a monthly minimum when you only send a few files a month.
How do you decide what to pay?
Work through it in this order:
- Define the scope. Which sides, which property types, and whether you need listing setup or offer writing.
- Decide who carries the follow-up. If you want to make the calls yourself, a cheaper tool may do. If you want it handled, pay for a person.
- Check the fallout policy. No Close, No Fee removes the risk on deals that die.
- Check licensing. A licensed TC can do more of the contract work for you. See why a licensed TC matters.
- Then compare price, only between quotes with the same scope.
Frequently Asked Questions
How much should I pay a transaction coordinator in Las Vegas?
Match the fee to the scope. Reign TC charges $495 per side for contract to close, $795 dual-sided, $275 for new build or land, $95 for pre-listing setup, and $25 per written offer. Contract-to-close fees are collected at closing.
Is it better to pay a TC per file or hourly?
For a full contract-to-close job, per file is usually better because you know the cost before you start. Hourly billing can fit small one-off tasks but is hard to budget on a file that runs into problems.
Should a transaction coordinator be paid a percentage of commission?
It is uncommon and usually not the best fit, because the same coordination work costs more on a higher-priced home. A flat per-file fee ties the price to the work.
Do I pay a transaction coordinator if the deal falls through?
It depends on the TC, so ask before you hire. Reign TC's contract-to-close fee is No Close, No Fee: if the transaction cancels, there is no contract-to-close charge.
Is an AI transaction coordinator app a replacement for a TC?
It can help with reminders and organization, but you still do the follow-up and carry responsibility for missed dates. Compare it on who does the work, not only on price.
This article is general information about transaction coordination, not legal, tax or financial advice. Reign TC is not a law firm. For questions about a contract or your rights, talk to a Nevada real estate attorney or your broker.
Related: What is a transaction coordinator? · What a TC costs in Las Vegas · Do I need a TC? · Free Nevada under-contract checklist
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