What a Transaction Coordinator Does (and Does Not Do) in Nevada

Most explanations of a transaction coordinator only list what a TC does. The boundaries matter just as much, because they decide who is responsible when something goes wrong. Here is the line, drawn for Nevada files. For the basics first, see What Is a Transaction Coordinator?

What does a transaction coordinator do?

A TC runs the process between an accepted offer and a recorded closing. On a Reign TC contract-to-close file, that includes:

• Opening the file and pulling every date out of the contract
• Sending intro emails to every party
• Tracking deadlines and sending reminders
• Coordinating disclosures and addenda for signature
• Following up with the lender, title, and escrow
• Tracking the HOA resale package and CIC documents
• Coordinating signing
• Sending closeout emails and uploading the file to the brokerage compliance system

The point of all of it is that nothing waits on the agent to remember it.

What does a transaction coordinator not do?

• Negotiate. Price, repairs, credits, and extensions are negotiated by the agents. The TC can prepare and route the paperwork after the agent decides.
• Give legal advice. If a contract question has legal consequences, it goes to the broker or an attorney.
• Give real estate advice to clients. A TC does not tell a buyer whether to cancel, or a seller whether to accept a repair request.
• Market the property. Pricing strategy, photos, ads, showings, and open houses belong to the listing agent.
• Replace the agent's relationships. The client relationship stays with the agent.
• Promise outcomes other people control. A TC can follow up on an appraisal or loan approval, but cannot make the lender issue it.

What does Nevada say about the line?

The Nevada Real Estate Division's Bulletin #010 on unlicensed assistants spells out much of this boundary. It says an unlicensed assistant may, under a licensee and supervising broker, draft and assemble transaction documents, follow up on the administrative side of loan commitments after a licensee negotiated the contract, schedule routine inspections, and witness signatures. It says an unlicensed assistant cannot advise a client about a contract, title, financing, or closing; show property or answer questions about a listing; present or negotiate offers; or complete blank portions of a residential purchase agreement or addenda.

A licensed TC can do more of the contract work. For example, Reign TC's offer writing service drafts the purchase agreement and addenda to the agent's terms and sends it for the client's signature. The agent still sets the terms and does the negotiating. Licensing widens what a TC may prepare; it does not turn the TC into the negotiator. We go deeper on that in Why a Licensed Transaction Coordinator Matters.

Who handles what on a Nevada real estate file?

Your broker's policies can shift some of these, so align your TC with your brokerage's checklist on the first file.

What should a transaction coordinator say when asked for advice?

Something like: "That's a great question for your agent. I'll let them know you asked." Then the TC tells the agent the same day. A good TC makes sure the right person has the question, quickly, rather than answering it themselves.

What about tasks before the contract or after closing?

Coverage outside contract to close varies by TC, so ask. At Reign TC, pre-listing setup ($95, separate from the contract-to-close fee) covers MLS input, listing documents, and the compliance file before a listing goes under contract. That is setup work, not marketing. Offer writing is $25 per offer. Everything else on pricing is on our pricing page, and the day-by-day flow is in What Happens After an Offer Is Accepted in Nevada.

Why do the boundaries matter?

Clear boundaries protect everyone. The client gets advice from their licensed agent. The agent knows exactly what has been handed off and what has not. The TC stays inside what Nevada allows. When a TC drifts into negotiating or advising, the agent can end up accountable for something they never saw.

Frequently Asked Questions

Does a transaction coordinator negotiate?

No. Negotiation of price, repairs, credits, and extensions belongs to the agents. A TC prepares and routes the paperwork after the agent decides.

Can a transaction coordinator give advice to my client?

No. A TC does not give legal or real estate advice. Questions about whether to cancel, accept, or counter go to the client's agent, and legal questions go to an attorney.

Does a transaction coordinator market listings?

No. Pricing, photos, advertising, showings, and open houses belong to the listing agent. Some TCs, including Reign TC, offer pre-listing setup such as MLS input and listing documents, which is setup work, not marketing.

Can a transaction coordinator write offers in Nevada?

Nevada Real Estate Division guidance says an unlicensed assistant cannot draft contract terms or complete blank portions of a purchase agreement. A licensed TC like Reign TC can draft an offer to the agent's terms; the agent still negotiates.

Who talks to the lender and title company, the agent or the TC?

Usually the TC handles routine follow-up with the lender, title, and escrow, and brings the agent in when a decision or judgment call is needed.

This article is general information about transaction coordination, not legal, tax or financial advice. Reign TC is not a law firm. For questions about a contract or your rights, talk to a Nevada real estate attorney or your broker.

Related: What is a transaction coordinator? · What a TC costs in Las Vegas · Do I need a TC? · Free Nevada under-contract checklist